Uncategorized | Direct Mail Journal - Part 3

Direct Mail Journal

Direct Mail and Marketing Tips

Archive for category: Uncategorized

Reach eCommerce Customers At Their Door

eCommerce customers, who have purchased a product or service, provide a wealth of value in addition to sales revenue. They have often responded to a specific promotion or product search. This can tell us which promotions are working and which keywords are the most valuable. They have also validated the value proposition for the product or service just by placing their order.

They may have signed up for a newsletter or other periodic communication from the company or strategic partners. This allows the company to stay connected, continue building rapport, and to market important new offerings. The customer contact information, and related demographic details captured with the order, can help understand target verticals and high-value clusters for future campaigns/promotions. Existing customers can also help build social media communities and provide referrals digitally by sharing and engaging with the brand’s digital content.

It is often assumed that customers who arrived at a website through a Google search or an email newsletter are 100% digital. However, even these customers have a physical presence. Reaching out pro-actively with a physical direct mail campaign (written message) is a powerful way to re-enforce that relationship and provide an avenue to upsell new offerings in the future.

Collating the Contacts

The first step is to create a list of eCommerce contacts that can be used for mail outreach. This requires that each record has a physical mailing address. If the product was physically shipped to the customer, then we should already have this information. If we used digital fulfillment, then more work might be required to gather this information. The best practice is always to capture a physical address and phone number with each order even if fulfillment will digital.

The list can be segmented based on specific verticals, interests, or customer needs. This will depend on the product or service being offered. This will allow us to send more personalized content to this audience – personalization often increases engagement and response rates.

This type of segmentation can also help us anticipate future needs. A family expecting a child might purchase a crib in preparation for their new arrival. Six months later, that family might need a highchair. In another six months, they might need a walker. Understanding this dynamic, and the stage of the customer, will allow us to map timely offers to their needs as they emerge.

The exported and segmented lists should be imported into a direct mail system. This will make sure that they are ready to be used with specific campaigns. Automated direct mail tools, such as Zairmail (www.zairmail.com), allow segmented lists, and related campaigns, to be uploaded and stored. Zairmail also maintains a complete record the campaigns sent to each list.

Choosing the Type of Mail

A very effective follow-up mail format for eCommerce customers is postcards. Postcards are cost-effective, high-impact, and allow striking images and messages to do all the hard work. They are also low effort on the part of the recipient – the message can be clearly shared with just a quick view and/or read. Zairmail offers postcards in standard, jumbo, or sumo size. Thanks to recent postal rule (rate) changes a jumbo postcard just costs slightly more than a standard postcard. The extra space can be well worth the small extra investment. There are also options to send postcards in envelopes which can be effective during holidays.

We recommend reading ‘How to Pack More Punch with Postcards’ to get the most out of a postcard campaign. Here we’ve highlighted the importance of keeping branding consistent and how to choose a message. The team at Zairmail is always on hand to assist with messaging, design, and lists for clients who would like more guidance.

Link it Back to Digital

Online customers appreciate the right blend of online and offline contact. Direct mail contact should still clearly refer back to the website and social properties. A QR code can help make this even easier by allowing customer to scan a link on their phone and visit online properties.

A brand-specific hashtag can sometimes help with online community engagement. There might be a number of events/activities of interest in an online community – like an upcoming competition or giveaway on Instagram. Remember to post any company changes, or significant achievements, that build credibility for the company and value for the eCommerce customer.

Keep in mint that not all follow-up mail campaigns need to revolve around a specific upsell or promotion. Often, we can use mail just to re-enforce our relationship. Chewy, the online pet medication company, sends physical holiday cards and birthday cards to the pets it serves (addressed to the owners). This re-enforces the brand, builds a sense of caring (reciprocity), and makes people smile. It is hard to put a value, or calculate an RoI, on the type of goodwill generated by campaigns such as these. Ultimately, it boils down to building a more personal (human) connection, with online customers, to build brand value and a sense of authenticity.

Zairmail (www.zairmail.com) is the fastest and easiest way to send (real) postal mail. Give us a call anytime at 888.898.0066, we would be happy to help with your direct mail needs.

The Truth About Direct Mail in a Digital World

The Truth About Direct Mail in a Digital World

We live in an increasingly digital world. It seems only fair to ask, in a world bursting at the seams with digital content, do consumers still prefer to receive physical mail?

Research confirms that 81% of consumers prefer to receive mail at their home address. Consumers are bombarded with digital messaging 24 x 7 – email, banners, video, social media… – these days the ads can even follow consumers around and stalk them as they browse. Consumers still feel the pressure offline too – digital billboards, contextual video, electronic displays, water closet media – some airports even hold consumers captive in shelters, and broadcast ad content, while they are waiting for the bus in long-term parking.

The only escape for consumers is to block it out – ALL of it.

Direct mail allows the consumer to be in control. They can choose when they engage. The USPS often refers to the “mail moment”; the slice of happy time when consumers check the mailbox and see what surprises have arrived. The consumer can choose which pieces are opened, which receive immediate attention, and which ones are set aside for later. A direct mail piece can be touched/read 4.5 times after arrival. This level of control makes the mail less threatening and more comfortable for consumers.

Unlike digital media, direct mail is tactile/tangible and has the potential to build a physical connection with the consumer. It can also be personalized to build a tighter bond between the brand and the consumer. Seventy percent (70%) of consumers say mail makes them feel more valued. When customers feel more important, they are far more likely to engage with a brand, spread the message to others, and generate organic brand awareness – both online and offline.

A well-targeted and executed direct mail campaign can have an impact far beyond the immediate responses that are received. The clue is in the word… it’s “direct”. It does not have to be a generic ad that is indiscriminately shared with millions. It can be far more targeted, intimate, and special then that.

How can businesses benefit from this preference to break-through the digital noise?

There are several different types of direct mail formats that can be used. Selecting the right format for the audience, the objective, and the offer is an important first step.

Postcards can be an effective tool for simple messages that are easy to explain. Using an image and creative layout that “pops” can help break through the clutter and provide an immediate impression – like a targeted billboard in the mail. If the image/offer is memorable enough it can earn a spot on the fridge – which is the ultimate goal (and compliment)!

Traditional postcards may not be ideal if personal information must be included. Anything printed on a postcard is exposed to the world. The space is also limited, which limits the ability to explain complex topics/offers. The most popular postcard sizes are the standard postcard (4” x 6”), the jumbo postcard (6” x 9”), or the sumo postcard (5.5 x 11 or 8.5 x 11).

The standard postcard has long enjoyed a discount postage rate. The current price for postcard postage is $.40/piece, compared to $.58/piece for First-Class letter mail. The most recent postage increase (there were two in 2021), extended the discount postage for standard postcards to jumbo postcards. This means that a jumbo postcard can now be mailed for just slightly more than the cost of a standard postcard.

Postcards can also be inserted into an envelope and addressed for special occasions or during the holiday season. This technique can deliver holiday cheer to friends, family, and customers, for a tiny fraction of the cost of traditional greeting cards. The tactile/tangible nature of the card also makes it far more impactful than a digital greeting card.

When personal information is involved, or the offer is more complex, then a more traditional letter can be the best choice. The first challenge with letter mail is to get it opened. The best technique to get “an open” really depends on the audience.

Some mailers strive to make letters look more personal using a closed-face envelope with no windows, handwriting fonts, and/or a live postage stamp instead of an indicia. A postal indicia is a permit that can take the place of a stamp on pre-sorted mail. Pre-sorted mail is eligible for discounted postage rates. That means that even though using a “live” stamp can appear more personal, it does come at a cost – the mailer loses pre-sort discounts and has to incur the cost of placing a stamp on each letter.

A different approach is to make the letter look like a bill, so the recipient might be concerned about not opening it. With this type of mail, it is common to use a double window envelope, professional fonts, and a postal indicia. We can also add a teaser message to the outside (e.g., final notice, do not ignore, only to be opened by addressee, …) that makes the mail piece feel more official, urgent, or essential.

These techniques really represent opposite ends of a continuum. There are many different variations and techniques in between we can use to improve open rates. Of course, once the letter is opened, we still need a response to be successful.

A pressure-sealed mailer, often called a “snap-pack”, can also shield personal information just like a letter. Consumers often experience snap-packs when they receive a new PIN from their bank or a rebate from a consumer products company. The recipient tears off the edges before folding the mail piece open. Snap-packs are not as common, so they attract attention right away. They also have the feel of official communication, so consumers can be nervous about ignoring them – what if there is a PIN, rebate, or award inside?

The ultimate response rate of direct mail campaigns is also a function of the audience that we are addressing and how compelling an offer that we make. Coming up with a winning formula really requires testing and fine-tuning over time.

Based on the potential for direct mail, should digital really take a back seat?

Direct mail is one form of direct response marketing that uses physical mail. Direct response techniques can be used with multiple mediums (e.g., mail, email, television, radio…). These can all be effective promotional tools and do not have to be mutually exclusive. In fact, digital campaigns that include direct mail are 13% more likely to engage customers. Digital techniques should be used in combination with mail to boost returns. The question is not, “what is the right format/technique?”; the question should be, “what is the right mix of tools?”

In the digital age, automation can be a critical aspect of marketing campaigns. It allows us to plan in advance, map out the customer’s journey, and do more with less. The good news is that direct mail can be automated just like digital tools.

Automating mail campaigns creates a number of opportunities:

Campaigns are submitted faster with fewer errors

Campaigns are produced/mailed in a fraction of the time

Mail delivery is tracked automatically and integrated with response data

A complete (digital) history of campaigns, lists, and results is maintained

Response rates and sales results can be tracked in real-time

Small volume jobs (short runs) are no longer a challenge. This allows us to test additional concepts, more frequently, using smaller campaigns, to find winning formulas (efficiency).

Customers can respond online, offline, or in person – whatever is most comfortable. QR codes or URL’s/PIN’s can be used to link direct mail campaigns to online destinations.

The customer journey can be scripted with a pre-conceived and automated series of campaigns and touches. Sales programs become a well thought out “process” rather than a fortunate “event”.

The digital revolution has introduced new tools with new capabilities. Direct mail has a number of qualities that digital tools do not. The two can/should be combined to create campaigns that are more targeted, more effective, more measurable, and more predictable. Zairmail provides online tools that automate direct mail campaigns.

Zairmail is the fastest, easiest, and most cost-effective way to send mail.

Zairmail (www.zairmail.com) is the fastest and easiest way to send (real) postal mail. Give us a call anytime at 888.898.0066, we would be happy to help with your direct mail needs.

Happy Valentines Day

Happy Valentines Day

Happy Valentine’s Day,

The Super Bowl is over, the nachos and snacks are all gone, and the cheers (and groans) fade into the distance. Debate around the best commercials, as always, rages on. Some will shine bright as a symbolic reminder of a brand well-served; yet others will warn those who follow where not to tread.

One thing we know for sure, we cherish the opportunity to serve you.

Oh, and it won’t cost $5 million for each 30 second spot.

Happy Valentine’s Day!

We didn’t get you flowers, but 10% off direct mail orders this week should help!

Use promo code LoveU10.

Big Hugs, The Zairmail Team

Zairmail (www.zairmail.com) is the fastest and easiest way to send (real) postal mail. Give us a call anytime at 888.898.0066, we would be happy to help with your direct mail needs.

The Year of the Tiger

February Newsletter

Welcome to the Year of the Tiger.

The Cincinnati Bengals will meet the Los Angeles Rams in Super Bowl LVI (56). The two teams will square off on February 13 at SoFi Stadium in Los Angeles, CA. Punxsutawney Phil emerged from his tree stump on Wednesday (Groundhog Day) to see his shadow and predict six more weeks of winter. COVID lingers on as new variants threaten. Sabers continue to rattle on the eastern border that Ukraine shares with Russia. The XXIV Winter Olympic Games start today in Beijing…

This is already shaping up to be an interesting year.

There will be other challenges and surprises that emerge as the year unfolds.

So, as business professionals, what can we do? A lot of these events are out of our control.

In December, we talked about looking back on the year and taking stock. Did we hit our goals? If we didn’t, then we need to ask why? If we did, then we need to raise the bar. If we didn’t have goals, then we need to address that issue and create SMART goals for the new year.

This process of introspection is one half of the strategic planning process. We need to start out by performing an internal analysis. We need to identify the resources and capabilities that we have to work with. In particular, we want to identify core competencies – valuable capabilities that are unique to our organization. We also want to identify weaknesses that are unique to our organization.

The second part of the process is to perform an external analysis. An external analysis takes into account political, economic, sociocultural, technological, ecological, and legal undercurrents that impact the business environment. We opened this discussion by highlighting some current elements in the news – there are many more. This time of year, the Federal Reserve, and other business/trade organizations, publish forecasts for the year. This can be an important (and free) source of information.

The results of our internal analysis and external analysis come together in a SWOT analysis. We use the internal analysis to highlight our most important strengths and weaknesses. We use the results of our external analysis to highlight the most relevant opportunities and threats from the environment. This provides the foundation for a plan, that leverages our strengths (core competencies), plays away from our weaknesses, capitalizes on opportunities, while avoiding credible threats. The plan is then captured in a collection of SMART goals that can be used to guide our progress in the coming year.

You will find tips to help in this newsletter and in the Direct Mail Journal (www.directmailjournal.com).

You can be sure, that as your dedicated business partner, Zairmail (www.zairmail.com) will be here to help. Just reach out to us if there is anything we can do. Our business is based on your success. Harness the grace and power of the Tiger in 2022.

Does Storytelling Work for Postcard Campaigns?

Storytelling in marketing campaigns serves to better connect you with your customers. It works like any other human connection. Storytelling is a way to get to know a person better, in this case, it’s a way for customers to get to know your business. When a customer is truly invested in an organization, their loyalty is always with that brand and they feel a part of that community too. The strength of this cannot be underestimated! So how can you use storytelling in your direct mail postcard campaign and what are the general do’s and don’ts? 

New Opportunities for Growth

When you’ve reflected on your business performance from the previous year, done the math and looked for patterns in your finances, you’re ready to focus on new opportunities for growth. These are the simplest steps to successful strategic planning and we’re going to share a very easy tool that can help you with this area.

Zairmail (www.zairmail.com) is the fastest and easiest way to send (real) postal mail. Give us a call anytime at 888.898.0066, we would be happy to help with your direct mail needs.

December Newsletter

December Newsletter

The holidays are here everyone.

This is a busy time for most – a time to give, a time to celebrate, a time to reflect.

This has been a break-through year at Zairmail. We added to the team to better serve you. We released a new responsive interface, a desktop application, and lots of powerful new features. We set records for volume, turn-around, and reliability.

We have lots more in store for you in 2022 as well.

The thing we are most grateful about is that we get to serve you.

Thank you for the opportunity.

Please accept a big holiday hug from the whole Zairmail team!


Zairmail is the fastest, easiest, and most reliable way to send (postal) mail.

Planning for a Bright New Year

Holiday decorations are out on display, there is cheer in the air, and very soon over one billion people will tune-in to see the ball drop in Times Square. There are lots of distractions for business owners over the holidays – personal and professional. If your business is B to B, then December can be […]

Crate Escape from NYC

Charles McKinley stood penniless, hopeless, and in limbo in New York City. He had come to the northeast from Texas to experience the big city. His job in retail wouldn’t pay the bills, he was living beyond his means, and his girlfriend maxed out his credit cards. Charles was done with NYC and just wanted to go home – now. Still, how could he make the trip without money to travel. He was much too proud to ask others for a handout […]

Easy Ways to Integrate Digital & Direct Mail Marketing

Determining the right balance between digital and direct marketing can be a challenge for a lot of organizations. Issues can arise, when one form is seen as superior to the other, and half of the mix gets neglected. Businesses are now engaged in a very digital world – digital has become very comfortable.
It’s easy […]

Zairmail (www.zairmail.com) is the fastest and easiest way to send (real) postal mail. Give us a call anytime at 888.898.0066, we would be happy to help with your direct mail needs.

Crate Escape from NYC

Crate Escape from NYC

Charles McKinley stood penniless, hopeless, and in limbo in New York City. He had come to the northeast from Texas to experience the big city. His job in retail wouldn’t pay the bills, he was living beyond his means, and his girlfriend maxed out his credit cards. Charles was done with NYC and just wanted to go home – now. Still, how could he make the trip without money to travel. He was much too proud to ask others for a handout.

That is when Charles hit on a novel idea. He was walking by a church and saw a large create. He had spent some time working as a shipping clerk. He would just ship himself home to Texas. He had a UPS card that would let him pay-off the shipping fees over time.

McKinley called UPS and scheduled a pick-up at the church. Then he separated two loose-fitting boards of wood from the huge crate and wriggled inside head and shoulders first. He wrapped himself in a blanket to stay warm. The church was in a bustling area of Brooklyn, New York. Still, no one noticed the strange incident taking place just outside the church.

One hour later McKinley was lifted into a truck and swooped away to Newark airport by UPS. Fifteen hours and four flights later, McKinley was delivered to his parent’s address 1,500 miles away in DeSoto, Texas. He was very fortunate that he was shipped in a pressurized cargo hold – many are not, and that could have been the end for Charles.

Crate Escape from NYC

His parents were extremely happy to see him. On the other hand, the UPS driver and the DeSoto police were not as amused. Based on a call from the UPS driver, the DeSoto police arrested McKinley, and charged him with 10 felonies – mostly related to terrorism. His trip raised new concerns about cargo screening. McKinley, hidden in his crate, passed through security twice undetected.

On February 4, 2004, McKinley plead guilty to one charge of “misdemeanor stowaway” and was given four months’ house arrest and a fine of $1,500. The charges that were dropped carried a maximum sentence of 50 years and a fine of up to $100,000. McKinley’s Dad, a Chemical Engineer, also paid $7,000 in restitution to UPS.

It turns out this is a very expensive way to go from NYC to DeSoto that carries a lot of personal risk. Still, McKinley has taken his story on the road, and become a celebrity.

Dare we say it? Don’t try this one at home!

Zairmail (www.zairmail.com) is the fastest and easiest way to send (real) postal mail. Give us a call anytime at 888.898.0066, we would be happy to help with your direct mail needs.

Planning for a Bright New Year

Holiday decorations are out on display, there is cheer in the air, and very soon over one billion people will tune-in to see the ball drop in Times Square. There are lots of distractions for business owners over the holidays – personal and professional. If your business is B to B, then December can be a short (quiet) month, by nature. If you work with consumers, December can be booming; but there is still a relatively calm bubble the week between Christmas and New Year’s. Why not take this opportunity to reflect on the year, critique the results, and start off January with some momentum and a plan for success?

Let’s Get Started

Spend a little time to reflect on how the year went. What were your goals for the year? Were they strictly financial in nature or were there other strategic goals you wanted to accomplish?

A foothold in an important new market? The first order from a critical activity-based client outreach campaign? Public relations coverage in an important trade journal? With consumer products, a spot on Oprah could do the trick. The launch of a new product that could change the future direction of the company? These could all be legit goals for certain businesses.

If you started the year with a list (you should), then revisit it now. If you didn’t, that’s fine, build one now. Think back to last December and capture the essence of what you hoped to accomplish.

Examine the Numbers

Sometimes numbers can be a little intimidating, but they really are your friend. The numbers can tell a story that is clear and unambiguous.

The numbers can also be organized in different ways to focus on specific pieces of information. A simple income statement can show sales and expense results over the course of the year. It is best if the numbers can be arranged in columns by month so that we can see seasonal trends – one column for the entire year, does not tell us as much. If we use the numbers from each monthly column and divide them by top-line sales, this can give use a sense for the magnitude (importance) of each element in relation to sales. This called a common size income statement. We can also subtract the previous months number, from the current months number, and divide by the previous months number, for the numbers going along the horizonal, to get a sense for trends that might not be obvious from the raw numbers.

The most important numbers will depend on the type of business. It is common to track sales, even though growing sales may not be the primary objective of some all businesses. It can still be an important indicator of business health. Were sales up, down, or flat for the year? Is this part of a longer term trend (e.g., this is the sixth year of decline or another record year)? Were the results due to something within our control or larger environmental factors. COVID has taken a toll on many businesses over the past couple of years. Do we expect these challenges to linger, or do we see them as temporary in nature?

Pick Key Metrics

Most businesses and industries have mountains of data. We don’t want to get overwhelmed by the sheer volume. We just need to pick a few key metrics that we know are pivotal to the health of our business. These are often referred to as Key Performance Indicators (KPI’s).

As mentioned earlier, it is common to track sales as a topline indicator. It is also common to track gross margin – the amount of money that remains once Cost of Goods Sold is deducted. This is often tracked as both an absolute number and as a percentage. It can be important to track expenses as a percentage of sales. If we have certain categories that make up a large portion of expenses, labor for example, then we can call those out and show them separately. Inventory levels and inventory turn-over can also be key metrics in manufacturing industries.

How Did You Do?

Once we know what we are tracking, and we have gathered the information, then it is time to evaluate our results. How did we do? Were we close or off by a mile? As Jim Collins says in Good to Great, we need to be brutally honest with the results. If the results are in-line with expectations, then how do we get even better? If we came up short, what concrete (actionable) steps can we take to avoid that outcome in the future?

Looking Forward

Now we are back to that list of goals – this time for 2022. What do we want to accomplish?

SWOT analysis is a great place to start. Create a list of all your (internal) strengths and weaknesses. We need to understand our core competencies, but we also should own areas where we are lacking as well. Then add (external) opportunities and threats. When using this tool, strengths and weaknesses should always be internal, and opportunities and threats should always be external. We can also rank each item on the list in terms of likelihood and magnitude. This will help to direct our focus to the most important elements of the list.

Now let’s make a list of SMART goals for 2022. SMART is an acronym that stands for Specific, Measurable, Actionable, Realistic, and Time-based. There are a few different versions of this tool in popular media, but this is the version we prefer. Goals should be clear and unambiguous (Specific). We need to be able to measure the results (Measurable). The goal needs to be something that we can take concrete action to obtain (Actionable). Goals should be within reach (Realistic) – though we often want to raise the bar a little. If the bar is set too low, then it becomes less motivational; If the bar is set too high, then it can demoralize rather than bring focus. We also need a specific date (Time-based) when each item will be complete.

We don’t want to go overboard on goals for the coming year. There is really not pre-set limit. However, if we have too many, and get spread too thin, then we may not accomplish any of them. If we have too few, then we can grow our business in a very monochromatic way. Just as a general rule, three is probably too few, and a dozen is definitely too many.

Monitor Progress

That’s it. We are ready to hit the ground running in 2022.

Just remember, that we don’t have to wait until next December to check our progress. We should have defined our KPI’s in this process. We can monitor them on an ongoing basis to assess our progress. There are many companies that will add KPI’s in an automated dashboard so they can monitor the business continuously. You can experiment a little and find the right balance for your business.

Here to a healthy and AMAZING 2022!

Zairmail (www.zairmail.com) is the fastest and easiest way to send (real) postal mail. Give us a call anytime at 888.898.0066, we would be happy to help with your direct mail needs.

Easy Ways to Integrate Digital & Direct Mail Marketing

Determining the right balance between digital and direct marketing can be a challenge for a lot of organizations. Issues can arise, when one form is seen as superior to the other, and half of the mix gets neglected. Businesses are now engaged in a very digital world – digital has become very comfortable. It’s easy to predict which form marketers might wish to push aside.

Still, for those in the know, the facts are hard to ignore. Direct mail marketing is much more powerful than many business owners realize. Seventy-three percent (73%) of consumers prefer receiving information from brands via direct mail because they can read it at their leisure. Despite being delivered right to the front door; consumers find this less intrusive than online pop-up ads or social media interruptions. The best part… on average, direct mail advertising is kept in the home for 17 days. The impression really lasts… stalking and retargeting are definitely not required for success.

So, what’s the best way to integrate both digital marketing and direct mail? Here are some simple yet powerful moves.

Allow Digital Response

When a direct mail campaign is received, customers need to know which digital forms of contact they can use to respond. Not everyone wants to make a phone call or go directly to a website first. Including a web address is, of course, a crucial piece of information today. Organizations that deal with a lot queries through WhatsApp or Facebook Chat might find this is the preferred form of response for mail campaigns as well. Direct mail links well with this form of social media when it is clear and easy to connect the in-home online piece with the online platform. We need to make sure that we align the visual content between platforms so the consumer can clearly see the connection.

QR Codes Bridge Gap

A QR code is a 3D barcode that can be printed and displayed online or offline. Anyone with a smartphone can use their camera to scan it, and they will be redirected to an online destination in their browser. Consumers appreciate the simplicity and instant access to information. In fact, QR codes represent one of the leading forms of payment in places like Asia.

A QR code can offer any business more cohesion when connecting offline and online worlds (promotions). Information can be stored in a QR code; to quickly link a person to pages on a website, to showcase discounts and offers, display menus, highlight products, or download apps. They appear technical and can seem intimidating to implement at first. However, there are many applications on the web that will generate them fast and free.

There is often an element of mystery or intrigue offered with a QR code. The recipient may not know where they will land until they scan the code. It could be a secret discount code for the first 100 people who claim it, or a special landing page only for the recipients of that mail piece. It can be a perfect opportunity to be creative and fun, or simply a method to relay important information quickly. Whatever the end goal is (online), it’s quite possible a QR code could help.

Synchronize Branding

Digital and direct mail marketing should not be treated as separate – they are two specific tools that belong in every marketing toolbox. Both tools need to communicate a cohesive and consistent message to clients both online and offline. To illustrate, it would normally be frowned upon to use one style of branding in an Instagram ad and a different branding entirely for the same campaign on YouTube. The same principle applies to direct mail marketing. It should be treated as a combined element of the overall branding; this will build consumer trust and reinforce brand messaging.

Digital Funnel Capture

When leads are captured, such as email addresses over the phone, or directly in-person in a physical store, they should be added to a digital marketing funnel. These leads can be nurtured over time with periodic messages and offers – leads have a cost, and we don’t want to lose them. Offline leads that are not converted, can slip through the cracks. It can involve more effort to manually capture the entry, but it can be well worth it over time. Even for those brands that have high quantities of digital lead generation, offline leads can often convert better, if they have been given in-person or over the telephone.

There will always be occasions where digital outperforms direct mail – and the reverse can also true. It is important to pick the right tool for the job and to use both to complement each other. This usually leads to much stronger results overall. Personalizing communication to align with each customer’s needs is the ultimate way to balance effectively and produce stronger results.

Zairmail (www.zairmail.com) is the fastest and easiest way to send (real) postal mail. Give us a call anytime at 888.898.0066, we would be happy to help with your direct mail needs.

Avoid These Six Holiday Postcard Mistakes

Avoid These Six Holiday Postcard Mistakes

Happy Holidays! Merry Christmas! Seasons Greetings!

Finding the best way to spread cheer during the holidays can be a tough nut to crack. If this year has been a challenging one for business, perhaps budgets are tight and you’re looking for ways to save costs, without compromising holiday cheer?

Holiday postcards are low cost, quick to put in motion, and best of all, customers love them because they feel so personal.

They are simple, yet they allow for a lot of creativity and they can even be sent in envelopes to maintain an element of surprise. To get the most out of your mailing, avoid these common holiday postcard mistakes.

Mailing Too Late

The holidays can be such a busy time for businesses, so it’s quite common for other things to take priority. Of course, when it comes to wishing your customers a happy holiday, it’s better late than never at all; but ideally, it’s much more effective if sent early! In the week right before Christmas, mail volume increases more than any other time of the year, as family and friends rush to get their greetings and packages to their loved ones (and clients).

If businesses can reach mailboxes in the first two weeks of December, the message is likely to encounter fewer competing distractions and receive more attention. Still, customers are eagerly anticipating mail and checking everything that comes through the mailbox. Your postcard will not be missed either way, but the optimal time to send would be the first week of December. Here at Zairmail, we can assist you with a holiday design and have your postcards in the mail within 48 hours. We are here to help and support you through the process every step of the way.

Not Going Jumbo

Share double the holiday cheer for just a nickel more. It now makes even more sense to go jumbo-sized on your postcards and really get noticed. Based on the specification changes that USPS made in August, the (in the mail) price difference is minimal, but the impact is twice as good! We highly recommend this upgrade for your holiday and new year campaigns.

For your reference:

Standard postcard size = 4 x 6 or 4.25 x 5.5

Jumbo postcard size = 6 x 9 or 5.5 x 8.5

Neglecting Design

It’s really easy to fall into the trap of choosing a design that looks like the front of every other holiday card. A postcard provides the unique opportunity to really pack a punch as soon as it’s seen. Even if you choose to send a postcard in an envelope, (which is a great option!) the goal is to get a spot on the fridge or somewhere memorable. Why not use this as a way to create an ‘out of the box’ Christmas design that is specifically made for the fridge? A shot of the team, a reminder of turkey (or roast beast) cooking times, or a special holiday recipe?

Sales Pitch Focus

A holiday postcard should spread cheer with no strings attached! This is not the time to mail a promotional offer or pitch your business services. It’s simply a way of staying ‘top of mind’, building rapport, and letting customers know you care. For promotional Christmas offers, October and early November are the best time to target those campaigns. These should not be confused with a holiday postcard.

Forgetting Contact Information

Even though the goal is not to sell directly through the holiday greeting, all relevant contact information should still be included. At the very least, the company name, website, phone number, and physical address should be included. A logo and company name will not be enough if customers do choose to reach out after the hustle and bustle of the holidays. It’s surprising how often important contact details are forgotten in the rush of December.

Sometimes knowing what not to do is just the ticket for success! We have also shared loads of great material on how to smash success with postcards and all of the things that should be considered for promotional postcard campaigns. December is an ideal time to start mapping out direct mail plans for the new year. If you need ideas or advice, or would like to order a free sample mailing kit from us, click here.

Zairmail (www.zairmail.com) is the fastest and easiest way to send (real) postal mail. Give us a call anytime at 888.898.0066, we would be happy to help with your direct mail needs.

Have a warm, wonderful, and festive holiday season!

Don’t Underestimate the Power of Mail

Don’t Underestimate the Power of Mail
(or those who use it)

Elspeth Douglas McClelland (1879–1920) was an architect and a member of the Women’s Social and Political Union (WSPU) also known as the Women’s Suffrage Movement. In the late 1800’s women did not have the right to vote in countries like the United Kingdom and the United States. The goal of the Suffrage Movement was to win the right to vote for woman using peaceful, and at times, even violent means.

Elspeth is most notorious for her creative efforts to grab attention during Suffrage. In 1909, after unsuccessfully trying to schedule a meeting with the Prime Minister of England, Elspeth, and fellow activist Daisy Solomon, mailed themselves to him. The postal service guidelines had been severely eased to allow people to be “mailed” by express courier. Elspeth and her companion leveraged these new rules to secure a covert audience with the Prime Minister.

Elspeth and Daisy were addressed to “The Right Hon H. H. Asquith, 10 Downing Street, SW” (London). The stamp for this journey cost only 3 cents at the time. A.S. Palmer, a postal boy, transferred the pair to Downing Street, where on-duty police officers permitted them through to number 10. However, a government official arrived and protested the delivery. The official told the delivery boy that the pair cannot be presented and must be returned to sender – “these are dead letters”.

Elspeth and Daisy were taken back to the office of the Women’s Social and Political Union. The delivery arrived at the office of the Prime Minister as planned and the public relations stunt won even greater attention for their cause. An image of this eventful day is in the British museum and the Prime Minister is said to have been “amused” by the occasion.

Based on the efforts of activists like Elspeth, woman made steady progress and won the right to vote in the British colony of New Zealand in 1893. Australia granted this right to non-Aboriginal woman in 1902. Voting rights were extended to woman in most western powers after the First World War. In particular, Canada (1917), Britain and Germany (1918), Austria, the Netherlands (1919) and the United States (1920). It is hard to imagine, but the mail also had a role in this process.

On Thanksgiving we want to say thank you to ALL who have fought so hard for the rights and liberties that we all enjoy today!

Daisy Solomon and Elspeth McClelland with a post boy, police and an
official outside 10 Downing Street, attempting to get themselves delivered as letters

Zairmail (www.zairmail.com) is the fastest and easiest way to send (real) postal mail. Give us a call anytime at 888.898.0066, we would be happy to help with your direct mail needs.



About the Author

Wilson Zehr is a Direct Mail Industry Expert, Direct Marketing Specialist, and CEO of Cendix (www.cendix.com), the leading provider of Web-to-print solutions that increase sales both online and offline. He is also the founder of Zairmail (www.zairmail.com), the company responsible for many "industry firsts" in direct mail.


Click here to get a free Zairmail Sample Kit with all the information you need to get your direct mail campaigns off the ground!




Sign-up for the Zairmail Newsletter

Receive direct mail tips and insights that can help grow your business, sent right to your inbox.

Sign-up for our email newsletter, and you'll also get a free Zairmail Sample Kit.





Zairmail Direct Mail   1.888.898.0066   503.624.6099

Home     Send Direct Mail     Free Sample Kit     Login

Frequently Asked Questions     Contact Us



© 2003-2024 Cendix Solution. All rights reserved.    Terms and Conditions    Privacy Policy


Zairmail site is secured through GoDaddy SSL Zairmail site is an Authorized Partner with First Data Zairmail is an Authorized Affiliate Merchant with the U.S. Postal Service Zairmail is a Known Shipper with the U.S. Deparment of Transportation Zairmail is PayPal Verified Zairmail is a member of the Direct Marketing Association Zairmail is a member of the Printing Industries of America Association Zairmail is Microsoft Certified Partner Zairmail is a member of the Intel Channel Partner program